Welcome to BASA! We offer short courses face to face, online courses and in-house courses. Should you prefer Live webinar instead, please let us know.

You may like:

Image Alt

BASA

  /  Courses   /  Audit of Procurement and Contract Processes

Audit of Procurement and Contract Processes

Objectives

• Present practical guidance for undertaking reviews by highlighting the key issues

• Provide the basis of audit programmes to be used when auditors return to base

• Analyse a number of areas of good practice against which public sector organisations should provide evidence of control assurance in procurement

• Impart ideas on how auditors can evidence the degree to which their organisations are getting the best value for money from their procurement processes • Provide the skills and knowledge to encourage improvements in delivery and reduce costs

Who should attend

This effective course is designed primarily for Auditors, Financial Executives, Procurement Managers and Practitioners responsible for procurement performance, regulatory compliance, improved efficiency, effectiveness and value for money.

COURSE DELIVERY METHODOLOGY

The workshop intends to use highly participative approach of training; with brief lectures, review of practical world experience on issues to be covered. Group discussion, case studies and role play by participants (hands on) will highly be employed to enhance participants’ competence and understanding.

Course Outline

The course is conducted using a highly-participative training delivery methodology through a combination of interactive presentations by subject matter specialists followed by group discussions and exercises. Case studies are used to diagnose areas of risk in public procurement operations.

Participants will be provided with prescribed course training modules and reference materials. Participants are encouraged to bring along copies of the terms of reference of their procurement audit departments and relevant national procurement documents e.g. national public procurement law or regulations.

Module One – Fundamentals of Contract and Procurement Auditing

This module will provide an overview of best practice in procurement and the audit of contracts and focus on:

  • Procurement Audit Procedure
  • Key issues associated with the management of procurement expenditure and the control of individual contracts
  • Key risk areas and the audit approach to reviewing procurement expenditure to provide the basis for an audit programme

Module Two – Strategy, Governance and Control

If procurement and contract management processes and procedures are to be successfully implemented across organisations, there must be a coherent, clear and well communicated strategy.

This module will:

  • Address risk areas arising from an organisation’s strategic approach to procurement and contracting
  • Highlight the key risks associated with failure to corporately manage procurement processes, and how such risks can be mitigated
  • Examine the key issues that need to be incorporated within corporate policies and systems of control to manage an organisation’s procurement expenditure 
  • Identify an audit approach to the top-level review of procurement policies

Module Three – Project Management

The delivery of successful projects is dependent upon the adoption of robust project management arrangements and the implementation of best practice guidance. In many cases a lack of a robust process results in projects that are over time and over budget.

This module will:

  • Highlight the essential attributes of good practice in the management of projects in the public sector and identify and address risk areas
  • Examine the important role that good project planning plays and how progress should be measured and controlled
  • ­Analyse, at each stage of the process, how risk management should be embedded within the project management methodology and how auditors should approach their work in gaining assurance on internal control processes

Module Four – Managing Risk

To increase the likelihood of projects being completed on time, within budget and delivering stakeholders’ expectations, it is vital that risks inherent with the operation of contracts are adequately managed.

This module will:

  • Present an overview of best practice in operational risk management and provide auditors with the understanding to undertake reviews in this important area
  • Describe the key benefits and pitfalls associated with the various risk management approaches and techniques that are available in project delivery and highlight how such
  • Operational risks can be mitigated
  • Provide auditors with the opportunity to consider a complete and robust risk management process and an audit approach to risk management for their organisations

Module Five – Partnering arrangements

Collaborative or partnering arrangements to secure more cost-effective service delivery and value for money in the procurement of goods and services need to be based on proper governance structures and management processes.

This module will:

  • Address risk areas arising from an organisation entering into a partnering arrangement
  • Introduce tried and tested partnering tools and techniques to provide the necessary background and understanding needed by auditors
  • Explain the various stages of a partner arrangement and the role that auditors can play to assist in the development and implementation of a partnering arrangement

Module Six – Capital management and monitoring

As public sector expenditure comes under increased scrutiny with a greater focus on how public sector organisations plan and manage capital expenditure, a proper system of appraisal, monitoring and control of capital expenditure is essential.

This module will:

  • Address risk areas arising from strategic asset planning and
  • Capital monitoring arrangements
  • Provide an analysis of the methodologies of evaluating performance of capital projects and how value for money can be assessed
  • Examine how auditors can add value, not only through their controls assurance role, but also in the support they can offer to managers through advice and guidance

Module Seven – PPP/PFI Contracts

Many services are now being delivered through complex long-term PPP/PFI type agreements, many of which are the focus of intense public scrutiny.

This module will:

  • Examine the key risks inherent in such agreements and how public sector organisations can ensure the proper delivery of services under the terms of the contract
  • Include an outline of the key areas upon which auditors should focus their reviews

­Examine the ways in which auditors can address controls, risk and assurance issues when their organisations enter into such arrangements

Leave a comment

Facebook

Get the Facebook Likebox Slider Pro for WordPress
Need Help? Chat with us

User registration

Reset Password